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CNCA
06, General Service District 15
WEBSITE
GUIDELINES
Section I: PURPOSE OF THE
WEBSITE
A. This website was created to provide information and
suggest resources for the alcoholic and those who think they may have a
drinking problem in our District. General Service District 15 of
California Northern Coastal Area 06 of Alcoholics Anonymous serves the
California Counties of Humboldt and Del Norte.
B. The site provides resources such as a Meetings Directory
to facilitate the face-to-face meeting of still-suffering alcoholic who
may be ready for help, with others who have solved their drinking
problem. The site may provide additional information as the District
may direct.
C. The site also provides information to the general public
about AA in our District, and about AA in general.
Section II: ADMINISTRATIVE
RESPONSIBILITIES
A. Ownership
of
Website
1) The
Owner of this website is General Service District 15, California
Northern Coastal Area 06 (CNCA06). For administrative purposes, its
mailing address is CNCA District 15 Committee Member Chair (DCMC), PO
Box 3504, Eureka, CA 95502.
B. Domain
Name
Registration and Web Hosting Services
1) The domain name shall be aahumboldtdelnorte.org and is
registered in the name of the Owner.
a. The
Website Committee shall choose a domain name registrar/domain name
reseller and web hosting provider at its discretion, based upon a goal
of using a “best-cost” service provider (explained
in section E-3-b).
C. Billing
Contact
1) Invoices from the domain name registrar/domain name
reseller and web hosting provider should be directed to the District 15
Treasurer, with his/her mailing address at CNCA District 15 Treasurer,
PO Box 3504, Eureka, CA 95502. The Treasurer will pay annual
fees for registration of the domain name and for web hosting services.
D. Technical
Contact
1) The District 15 Website Committee is the contact
point for technical issues relating to the website. Inquiries
may be directed via email or sent via regular postal mail to District
15 Website Committee Chair, PO Box 3504, Eureka CA 95502. The
Website Committee may contract for these services as needed.
E. District
15
Website Committee
1) Purpose
a. An Ad-Hoc
Committee was formed to create a website that meets the needs of the
District and to develop Website Guidelines which govern its operations
and functions. This committee was replaced by a Standing
Committee the year the website was published.
b. After publication to the Internet, the Website Committee
provides on-going website operations and maintenance, and reports to
the District.
2) Composition / Terms of Service
a. The Website Committee will consist of the
Committee Chair, and Members At-Large, and will meet quarterly and/or
as needed.
1. Website
Committee Chair
i. Elected by the District,
the Website Chair presides over Website Committee meetings, prepares
the agenda for its meetings, attends District 15 business meetings
(including the District 15 Officers’ Meeting). The Website
Chair also prepares and gives the Website Committee Report to the
District, communicates with members of the Website Committee, asks for
assistance on Committee agenda topics, and assists members of the
Committee.
2. Website
Committee Members At-Large
i. Website Committee members at-large attend Website Committee
meetings, communicate with the Chair and respond to agenda topics and
requests for assistance from the Chair, and assist the Chair and other
members at-large of the Website Committee.
b.
Committee members are expected to serve a two-year term, concurrent
with the District Panel. Rotation is strongly encouraged;
however, members may serve more than one term as circumstances warrant.
c. The Webmaster, who runs the back-end of the website and
edits the pages, is a service position filled from within the Committee
or the fellowship at large. If such a person is not
available, the Committee may hire the work done, with the approval of
the District. The contract for hire shall be the
responsibility of the District.
3) Duties and Responsibilities
a. The Committee will regularly report to the District at its
business meetings, and will be the point of contact for technical/site
issues with the web hosting provider.
b.
The Committee is responsible for ensuring that a
“best-cost” web hosting provider is used for the
site. “Best-cost” may not be the least
expensive, when you consider security, disaster recovery, up-time,
customer service and technical support. The Committee will
retain a digital backup of the site files, and provide on-going
operations monitoring, maintenance, and oversight, including the
removal/replacement of outdated/updated information on the website in a
timely manner.
c.
The Committee will ensure that the District Treasurer has sufficient
information to make timely payments for the site’s web
hosting services and domain name registration.
F. Technical Access
1)
The webmaster will have password-protected access to the
site’s server “back end” as required for
site maintenance. For security purposes, the webmaster may
provide an "Emergency Access" packet to the DCMC or other trusted party
(Sponsor, Service Sponsor) to be used in the case of death or
disqualification of the webmaster. The District Officers
shall be immediately notified of such an event. Wrongful use
of the site and this access privilege can result in removal of access
to the site.
G. Method
for
Approval of Website Content Changes
1)
The Committee will accept suggestions for major changes to
the website’s standing content and present these as
Housekeeping Motions at District 15 business meetings. The
District, Intergroups, other service entities and Groups are encouraged
to submit content change proposals to the Website Committee for review.
2)
Minor changes in standing content may be made by the Website Committee
without prior District approval for the following purposes: to enhance
site visibility, accessibility and ease of use; to maintain accurate
and up-to-date information; and to maintain compliance with applicable
laws, rules, and web standards.
Section III: ALLOWABLE
CONTENT
A. Standing
Content
1) Home
page: Introduces the visitor to Alcoholics Anonymous in our
District by displaying contact information for resources such as
District 15, Humboldt and Del Norte County Intergroups, Hospitals and
Institutions, and Bridging the Gap. Gives telephone numbers
for local AA Answering Services in Humboldt and Del Norte Counties;
provides contact information. Contact information for local
Al-Anon Family Groups is provided with a disclaimer regarding
cooperation but not affiliation.
a.
The Home Page contains links to all other pages. The
site’s primary purpose is expressed by the
“Responsibility Declaration” and by an excerpt from
the AA Preamble©.
b. The
District 15 homepage will provide several offsite links (these will
open a new browser window when clicked) to the following:
i. AA
General Service Office
a) G.S.O. (homepage);
b) More Information About AA
(“AA Fact File” page);
c) Twelve Steps
(“The
Recovery Program” page);
d) Twelve Traditions
(“AA Traditions” page).
ii. California
Northern Coastal Area 06
a) CNCNA06 (homepage)
iii. AA
Grapevine
a) AA
Grapevine (homepage).
2)
Meetings
Directory page: Contains a directory of regular
AA meetings and special AA meetings (i.e., various monthly business
meetings; District 15, committees, intergroups, etc.) in our area, and
contains an email link to District 15 Directories Chair for updating
directory information.
3) Disclaimers
page: Contains statements about the lack of affiliation,
approval, or endorsement, trademark and copyright permissions, plus
information about the Meetings Directory page, and other disclaimers
and privacy information.
4) Website
Guidelines page: Contains the contents embodied within the
Website Guidelines document, and is current with the current printed
document.
5) Calendar
page: Contains a duplicate of the contents embodied within
the paper Humboldt/Del Norte AA Service Event Calendar document, issued
and updated by the DCMC.
6) Events page: Contains the
names, dates, locations, and brief descriptions of upcoming fellowship
events, and may contain links to event websites as appropriate and/or
event flyers.
a. All District 15 General Service, Area 6, Humboldt and Del Norte
County Intergroups, Hospitals & Institutions Committee,
Bridging the Gap, PI/CPC, and other official service entity events are
pre-approved and may be posted when the event information is available
without District approval.
b. If
groups/individuals desire to post an event to this page, they are to
follow an approved procedure:
i.
An Event Representative/GSR must attend and bring their event
information (and flyer if available) to
a District business meeting to make the request.
ii. A Housekeeping
Motion may be made to approve the
requested
event for posting to the Events page of the website.
iii.
Any approved event posting will be added to the page by the end of
the month in which it is submitted to
the District.
7) District
Committee Contacts page: Contains address
information, as well as email service. This email service
will send the message using the website email server to the committee
member’s own email account. This service is
one-way, and the recipient will use their own email service for
corresponding with the originator of the message (see Section IV-A-1).
8) News
page: Contains the contents of the printed Unity insert
prepared by the DCMC or a District Committee Member. Updated
monthly when webmaster receives the insert in printed or electronic
form. Last names and telephone numbers are edited from the
document before publishing on the website.
B. Other Content
1) The
site may publish additional content, as
approved by the District. This content may include (but is not limited
to) the following:
a. Regional/national AA
fellowship information.
b.
Offsite Links page (may contain links to other AA
websites or AA-related websites as appropriate).
Section IV: PROHIBITED
CONTENT
A. Direct
Communication
1) The website will not permit interactive communication such
as chat rooms, message boards, forums, on-line meetings, or any other
form of direct communication, including regular (two-way) email
accounts.
B. Non-AA Content
1) In keeping with Tradition 6, there will be no non-AA
content or links to non-AA-related sites.
2) No promotion of or links to commercial websites, nor
commercial/professional services is available through this site.
C. Personal
Information
1) In keeping with Tradition 11, no individual is to be identified by first or last name, nor an individual’s photograph published on the website. In spite of our Responsibility Statement, we tend weigh in favor of personal privacy, security, and anonymity, and individual telephone numbers will not be published. Event flyers will be edited to remove personal information prior to being published on the website.
Section V: DISTRICT
EMAILBOXES
A. Email addresses for the following District
positions are authorized:
1) District Committee Member Chair
2) Website Committee Chair
3) Directories Chair
B. Additional email service may be made available as the
District so chooses for District Committee Members and Committee Chairs
(see Section IV-A-1).
Section VI: CHANGES TO
WEBSITE GUIDELINES
A. The
Website Guidelines will be updated by the Website Committee as
conditions warrant and to reflect current conditions or
practice. These updates may reflect changes to the site
itself or changes to District and/or committee activities or
procedures. Changes are subject to Housekeeping Motions at
District 15 business meetings.
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